Our Services

When you have decided to place your property on the market for lease, our Hunters Property agent once engaged will help you through the leasing process. Some of the first steps will be as follows:

Property inspection

This step is important to us because it gives us the true feel of the property. We will take measurements of the property to know exactly the gross external area as well as the net lettable space as the case may be depending on the property type. After our inspection is done we will revert with recommendations such as:
1. Repairs
2. Painting
3. If in a security complex that we look at the governing rules
These are some of the recommendations we will make. Once this has been done, the landlord will have an idea once the property is in a rent-ready shape of what it values is.

We will undertake a comparative analysis of what similar properties are renting out for in the area and how long they have stayed on the market. Once this exercise is completed the next thing is to start marketing.

Now your property is in shape, the rent is set and now it’s ready for viewing. So at this point, your Hunters Property Consultants agent has listed your property. First, he/she will prepare a set of particulars that will be sent to our clients in our database, other than this the property will be advertised online and in the print media to ensure that it gets the right exposure. A walkthrough video will be made showing the property on our website and social platforms to enable potential tenants to view from the comfort of their homes or offices or wherever they may be.

A lease will run anywhere between days for short term and one year to five years or more depending on what the situation may be. During negotiations, there are clauses that may not be clear and these will need to be clarified. Who pays withholding Tax, how many months in advance is the tenant willing to pay is there an option of lease renewal and escalation, is the rental inclusive of VAT?
All these are factors to be considered during negotiation. Hunters Property Consultants agent will be with you during this guiding you.

The lease has been signed and payment effected. The tenant is now ready to move in and therefore, a state of condition (SoC) will be undertaken. This is an exercise where every detail of the property is recorded in the presence of the tenant and landlord. After this is done, the Hunters Property Consultants’ agent will sign off and the tenant as evidence to be referred to at lease expiration and during a dilapidation schedule. Every once in awhile a Hunters Property Consultants agent will drive through the property and sometimes take photos during inspection for our records. However, where necessary we shall write the tenant and recommend that the house is repaired where necessary.

Once you’ve engaged Hunters Property Consultants as your preferred agent, we will together repair a set of particulars for your property and will also help you prepare your property for viewing and set a price that is market-driven, you’re ready to present your property to the public.

What is a viewing?
A viewing is the process where the agent takes you to see the property physically to view the property. It could either be at an open house, which is a session that is scheduled where the property is open to the public for a certain time period during the day for viewing by anyone interested without an appointment. A viewing could also be a scheduled appointment with the listing agent to view the property on a particular day and set time.

Preparing your property for viewing?
The market is competitive and to emerge victorious you must ensure that you engage an estate agent that is experienced and understands the market. Our agents will help you prepare or stage your property decorations to ensure the property shows its best side to enable it to compete on the market competitively.

TIPS
Clean deeply.
Give your property a fresh paint or lick of paint.
Do minor repairs.
Make major repairs
If needed and in your budget, such as replacing your counters or appliances.
Eliminate odors by cleaning or removing wall to wall carpets.
Colour schemes are important, using exciting earthly rich colors can change the look and feel of your property.

Change your lighting from heat bulbs or halogen to LED. Spruce up the landscaping.
Use a jet spray gun to clean up the concrete apron around your property

Expectations of Viewings?
Selling a property can be a HEADACHE that is why you must engage us. The following are some of the things you must expect:

Be absent when your property is being viewed. Potential buyers prefer to view properties when they can move around freely, ask questions, and make comments without feeling as if they are being rushed or economical with the truth.

Make your property as available as possible…
You are selling! Eager buyers want to view the property when they have the time and some of these are impulse buyers, so don’t give them reason to forget about it.

Feedback is important whether positive or negative, listen, it will help you make your
Property more attractive.

Always work with your agent for maximum exposure and a faster sale.

Congratulations! Your agent is contacting you to inform you that you have a written offer.
So, how will you respond?

What is an offer?
An offer to purchase your property is a purchase agreement signed by the potential buyer

That includes the following:

The offeror name
Their address
The amount of the offer
Purchase payment type whether cash, mortgage or staged payments
The terms – payment, agent fees, legal fees, statutory fees, and property transfer tax etc.
A date of completion
First deposit payment date
Validity period for the offer

What should I consider in an Offer?
Once you have received an offer to purchase your property, your Hunters Property
Consultant’s agent will guide you, however, the decision on whether to accept or decline is up
To you. The following are

Some of the factors to consider:
The amount offered
Whether the buyer has offered to share PTT costs or other costs
Source of financing
A proposed closing date and date of vacant possession of the property any special requests for items to conveyance or otherwise

When you have multiple offers, what should you do?
When you receive multiple offers, our Hunters Property Consultants agent will guide you on how to evaluate the offers and what to do next:

Accept the best offer. The best offer, in this case, is an offer which beats other offers in terms of price, time of execution and completion, source of finance (cash, mortgage/Bank loan, staged payments) etc.

As a seller you can counter all the offers if you’re not satisfied and you feel they can do better. The best alternative is to single offers that you feel can do better and ask them for their best Offer.

Once you have an offer that is close to what you are asking for you can engage them further and make a counter offer.

Once you have a solid offer, a Hunters Property Consultants agent will be with you offering you guidance and helping with the negotiations until the deal is closed.

As you get closer to the end of your sale process, ZRA will need to accept your valuation report for property transfer tax purposes. Hunters Property Consultants’ agent can help you gather materials and prepare for the valuer’s visit.

What is a Valuation Report?
According to RICS Red Book, “The estimated amount of which an asset or liability should exchange on the valuation date between a willing buyer and a willing seller in an arm’s length transaction after proper marketing and where the parties had each acted knowledgeably, prudently and without compulsion.
What are the methods of Valuation?

There are five methods that a valuation surveyor will use depending on why the valuation report is sought. These are:

1. Comparable method;
2. Investment method;
3. Residual method;
4. Profits method; and.
5. Replacement cost method

Does a Valuation affect my property?
There are various reasons why a valuation report is sought by the seller. Most often it is to give guidance on the price or to know the value of the property. As a property owner, you must understand that there is a difference between prices, value, worth, and cost.

1. Price

The money paid by a purchaser to a vendor in a transaction where an asset such as a property is purchased. The price may become comparable market data for valuers to interpret when valuing other properties;

2. Value

in a property context this is the capital or rental value which a valuer places on a property In advance of an exchange to reflect what the valuer feels could be achieved if the asset were sold or leased;

3. Worth

Is a subjective assessment of what an asset may be worth to a particular individual or Organization reflecting their specific requirement; and

4. Cost

in a property context the cost encapsulates the expense required to develop or refurbish a property.

(David Isaac & John O’Leary).” Depending on why the valuation is sort, your Hunters Property Consultants agent will guide You on your next step should your valuation come in higher or lower than your asking sale Price

As a seller, you will always have some final responsibilities. SO, before closing the deal, you will need to ensure the following is done:

1. All water, Zesco, ground rate, and rents are paid and the bill is zero;
2. All services such as security, refuse, etc. must be cancelled;
3. Ensure you make sure you adhere to the clauses in the contract of sale that require you to either repair or remove certain items from the property etc.

At Hunters, our agents will remind you as they walk through the process with you.

When an inquiry comes, we take precise details of the requirements of the inquirer, Contact details, etc. A cost-benefit analysis of the inquiry of the new basis of the mandate takeover for the new mandate. We then obtain from the owner, preferred rent, disbursement details including any other standing in structures.
The document is prepared by the property manager or the client. The contract is issued in duplicate.
LETTING AND TENANT SELECTION
Please refer to the lease agreement
STATE OF CONDITION (SoC): INCOMING & OUTGOING
This details steps taken to ensure that the tenant acknowledges the state of the property and is supposed to return the property in the same state when moving out and also to
Ensure the landlord attends to their obligations in time before we start receiving too many queries from the tenant.
PROCEDURE FOR A RENT REVIEW & LEASE RENEWAL

Please refer to the lease agreement
INVOICING RENT, FOLLOW UP AND RECEIPTING the detailed steps taken to make sure that tenant invoicing and rent follow-ups are done on time
ARREARS AND HANDOVERS
This details steps taken to follow up on defaulters and ensure a zero-tolerance on arrears.
OUTGOING TENANT
This details steps taken when a tenant vacates premises under any one of the following
Circumstances:-

1. Mutual termination of the lease agreement
2. Eviction through Court Process
3. Tenant vacates without due notice

This details steps taken when a property manager receives a maintenance query and
How to attend to it quickly.

This procedure outlines the steps in carrying out remittance for client funds received by a Hunters Property Consultant.

Contact us for a full property management procedure.